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It’s almost time for our Philadelphia/DC trip!

Students need to be at school at 7:30 AM on Tuesday, January 3rd. Students will need sufficient time to get checked in, meds sorted out, and baggage loaded.

We will return on Saturday night (1/7/23) at about 11:00-11:30 PM.

*Parents should be at the school by the time the bus arrives on Saturday evening so that chaperones can return home to their families in a timely manner.

*Students going on the D.C. trip WILL NOT HAVE SCHOOL on Monday, January 9. School will resume on Tuesday, January 10.

We appreciate your prayers for a safe and fun trip!

LUGGAGE

  • Students are allowed to bring ONE SUITCASE that will go in the luggage compartment below the bus

  • Students may bring ONE BACKPACK that will go on the bus with the student

Students must bring a bagged lunch on Tuesday to eat before arriving in Philadelphia.

DRESS FOR COLD WEATHER

  • A winter coat is a must!

  • Students must have a hat and gloves/mittens. A good scarf is also recommended.

  • Keeping a rain poncho on the bus in case of rain is a good idea as well.

  • We recommend layers of clothing: Under Armor/thermal, T-shirt, sweatshirt, fleece, plus the winter coat.

CHAPERONES

  • Faculty chaperones will be Mrs. Feragne, Mrs. Maynard, Mrs. Aikman, Mrs. Funchion, Mrs. Souza, Mr. Malloy, and Mrs. Kerns.

  • The other chaperones are Mrs. Sprecher and Mr. Peterson.

  • Chaperone to student ratio will be 1 to 5 or 6. 

STUDENT GROUPS

  • Students will be assigned to a specific group and chaperone

  • Room assignments are arranged by the faculty.

  • Students will know who is in their group before the tour of Philadelphia on Tuesday.

  • Room assignments will be given out to the students as they get off the bus at the hotel. We have assigned rooms and groups with the best interests of the entire group and trip in mind.

DRESS CODE

  • Jeans, khakis, cargo pants (neat, not baggy) No holes

  • Neat, clean

  • Not dragging on the ground No frayed hems

  • T-shirts, sweaters, long-sleeved shirts, etc.

  • Neat, clean, appropriately sized sweatshirts (sports/team logos are allowed) Fleece vests and jackets are allowed and work well with layering Comfortable walking shoes (sneakers are probably best)

  • Baseball hats may be worn, but must be removed upon entering a building

All other school dress code rules apply, including those referring to jewelry, etc. NO sweatpants, flannel pants, or lounge wear OUTSIDE of the hotel

Girls’ tops must be modest- not form fitting, not showing skin at the waist when seated or moving around. The same attire is expected to be worn at the hotel.

While touring, the students will go through many metal detectors, so they should not wear studded belts, large earrings, or anything that will set off metal detectors.

D.C. Itinerary

TUESDAY, JANUARY 3
7:30 AM Students arrive at PVCA
8:00 AM Bus leaves PVCA
12:45 PM Arrive in Philly/Eat lunch on the bus prior to arrival
12:45-3:30 PM Liberty Bell/Independence Hall/Ben Franklin’s House
3:30PM Leave Philly for DC area
6:30PM Dinner @Golden Corral
8:00PM Arrive at hotel (Holiday Inn Express & Suites 9020 Baltimore Avenue College Park, MD)
WEDNESDAY, JANUARY 4
7:15 AM Breakfast@hotel
8:00AM Leave hotel for D.C.
9:00-9:45AM Washington Monument
10:00-11:30AM National Museum of American History
11:45AM Lunch at Reagan Trade Center
12:45-3:45 PM Arrive at Holocaust Museum for 1:00PM Tour
3:30-5:30PM International Spy Museum
6:30PM Dinner @Golden Corral
THURSDAY, JANUARY 5
7:00AM Breakfast @hotel
7:45 AM Leave hotel for D.C.
8:45-11:15AM Capitol Building & Library of Congress
11:30AM Lunch @Reagan Trade Center
1:00PM Ford’s Theater/Petersen House/Souvenir Shopping
3:30-6:00PM Licoln Memorial/Vietnam/Korea/WWI/WWII Memorials
6:30 PM Dinner/Shopping @Pentagon City Mall
FRIDAY, JANUARY 6
7:00-7:30 AM Breakfast @hotel
8:00AM Leave hotel for D.C.
9:00-11:45AM Museum of the Bible
12:00-12:45PM Lunch @Reagan Trade Center
1:00-2:30PM Air & Space Museum
2:45-3:45 PM National Archives
4:00-5:30PM Museum of Natural History
6:00PM Dinner @ Uno’s
SATURDAY, JANUARY 7
7:15AM Breakfast @the hotel
8:15AM Check out of hotel and head for D.C.
9:15 AM White House (Photo Op)
10:15AM-12:15PM Museum of African-American History & Culture
12:30-1:15PM Lunch @ Reagan Trade Center
1:30-3:00 PM Jefferson/FDR/MLK Memorials
3:00PM Leave D.C. to go home/Stop at rest area in NJ for dinner
Between 11:00-11:30PM Arrive back at PVCA

 

FREQUENTLY ASKED QUESTIONS

Are cell phones permitted on the trip?

YES, students are permitted to have a cell phone

  • to take pictures while touring
  • to make a nightly call to parents 
  • to use on the bus trip
When are cell phones restricted?

Cell phones will be restricted from 10:00 PM until breakfast the following morning. Cell phones are restricted from texting and social media while touring.

When can I expect a phone call from my student?

Students may call home in the evening from the hotel.

Where is the group staying?

The Holiday Inn Express and Suites, 9020 Baltimore Avenue, College Park, MD Hotel Phone Number is 301-441-8110

Is there a day-time emergency contact number?

YES, Mrs. Feragne and Mrs. Maynard will have their cell phones. Please be respectful and call only in the case of an emergency. If phones are required to be turned off in certain buildings, a return phone call will be made as soon as possible.

Mrs. Feragne’s cell phone number is 413-439-3476.

Mrs. Maynard’s cell phone number is 413-218-4058.

How will students be supervised?

Students will be accompanied by a chaperone at all times. They will not be permitted to leave the hotel for any reason, for any amount of time, without a chaperone. Students will be required to use the “buddy system” to go to the bathroom while touring with chaperones nearby at all times.

What can students bring for entertainment?

Students can bring handheld PG or E video games; no other rated video games will be permitted. It will be the students’ responsibility to keep track of their games/equipment. Students are not to share their music, movies, games, etc. as parents have different guidelines regarding what their children are permitted to play/watch. Students will be expected to respect these guidelines.

NO game systems that hook up to a television will be allowed in the hotel rooms. No movies will be allowed on the hotel televisions; the hotel will have that option removed from our rooms.

What items are needed for the trip?

A device for taking pictures Warm clothing – layers work best

All students MUST bring a winter coat, gloves or mittens, a scarf, and a hat as the weather can get as low as 25 degrees with 15-20 mph winds. All clothing should be labeled with the student’s name. A charging cable and plug

A bag lunch for the trip to Philadelphia on Tuesday

Money ($10.00) to purchase a meal on the trip home. Money can be given to Mrs. Maynard to hold until the trip home. It must be in a sealed envelope with the student’s name and amount clearly written on the front of the envelope.

Spending money (if desired) for souvenirs and/or for the Pentagon City Mall

What is the expected time the students will return to PVCA?

The plan is to arrive at PVCA around 11:00 -11:30 PM on Saturday evening. Parents will receive a one­ call message when the bus is 35-45 minutes away from the school. Parents need to be at the school when the bus arrives.

Will bags be searched while students are touring?

Bags may be searched and students may be required to go through metal detectors in most buildings.

EXPECTED STUDENT CONDUCT

We represent not only Pioneer Valley Christian Academy, but also our Lord Jesus Christ. Students and chaperones are expected to dress in a manner that is neat, modest, and appropriate, and to behave in a manner that pleases our Lord.

Students and parents are required to read the following guidelines before signing the parent and student contract agreement.

  1. Students are expected to remain on their assigned floors; boys and girls on separate floors.
  2. Students are not permitted to leave their rooms between 10:00 PM and the scheduled morning breakfast time.
  3. Students must limit shower time to 15 minutes. Hair and makeup need to be done in the room rather than the bathroom, allowing all students bathroom time.
  4. Students are expected to get up with the hotel wake-up call.
  5. Students are expected to be at breakfast at the designated time each day, accompanied by a chaperone.
  6. Students are expected to be on time for all events as tardiness causes the entire group to be delayed.
  7. Students are expected to attend a nightly debriefing/devotional time after dinner each evening. No student will be excused from attending this important part of the trip experience. Students must remain in proper attire for the debriefing/devotional time; pajamas are not permitted.
  8. Students are expected to be in bed and lights out by 10:00 PM.
  9. Students are not permitted to go anywhere without a chaperone.
  10. Students are not permitted to use hotel phones. There is to be NO room-to-room calling.
  11. Students should arrange a convenient time to call their parent(s) as they will only have the opportunity to call home in the evening from the hotel.
  12. If a student does not have a cell phone, he/she will be permitted to use Feragne’s or Mrs. Maynard’s cell phone to make a nightly call home.
  13. ALL ELECTRONICS (including phones) will be collected nightly at 10:00PM.  Devices will be charged by the chaperones.
  14. Students are not allowed to go to rest rooms alone while on a tour.  The student must be accompanied by another student and a chaperone must be within sight of the rest room being used.
  15. Each chaperone is assigned five to six students for the entire trip. The students assigned to the chaperone are expected to ALWAYS be in the chaperone’s view and voice range. No student, at any time, will be allowed to switch chaperones and join another group.
  16. Students are expected to obey and be respectful to everyone- adults and students alike.
  17. Foul language, suggestive language or gestures, disrespectful attitude, or any other behavior or language inappropriate for Christian young people will not be tolerated.

If a student does not abide by the guidelines, disciplinary measures may include:

  1. Being reassigned to Mrs. Maynard for the remainder of the trip (as she will not have a group of students).
  2. Additional disciplinary measures may be taken upon return to school.
  3. Phone being taken if the student does not abide by the cell phone guidelines.
  4. Serious or repeated infractions will result in the parents being called and arrangements made for the student’s return to Springfield at the parents’ expense.