ACCOUNTING ASSISTANT APPLICATION
Please download and save as Accounting-Assistant-App-LastName-FirstName. Email your application to Jeffrey Lansner, jlansner@pvcama.org or call 413-782-8031 with any questions.

General Description

The Accounting Assistant is responsible to support the Finance Office in the daily operations of all student accounts, including oversight of all billing and accounts receivable functions, providing the upmost service in customer care. This position will also process Accounts Payable, to include processing of invoices, data entry, check preparation and assistance to vendors. In addition, the Accounting Assistant will support a variety of standard accounting functions such as journal entry data processing, and various account reconciliations.

Required Spiritual Qualities

It is expected that the Accounting Assistant will:

· Acknowledge Christ as Savior and seek to live life as His disciple.

· Believe the Bible to be the inspired, the only infallible, authoritative, inerrant Word of God—our standard for faith and practice.

· Believe and actively support the Academy’s Statement of Faith.

· Demonstrate a desire for spiritual growth as evidenced by his or her prayer life, Bible study, and spiritual outreach to others.

· Be a Christian role model in attitude, speech, and actions toward others (Luke 6:40). This includes being committed to God’s Biblical standards for sexual conduct.

· Evidence the fruit of the Spirit in dealing with people.

· Share the Christian faith with others.

· Actively participate in a local Bible-believing church.

 

Preferred Professional Qualities

It is expected that the Accounting Assistant will:

· Hold a college degree in related field or comparable combination of education and related experience.

· Possess experience in accounts receivable, accounts payable, accounting and customer service.

· Demonstrate a high level of computer literacy, having a basic proficiency in Excel: creating and editing spreadsheets, Word, e-mail, and the Internet. Experience with QuickBooks and FACTS is a plus.

· Possess evidence of other adequate preparation, background, or experience needed to fulfill the duties as determined by the Operations Director.

· Have experience creating reports and analyzing data.

· Work collaboratively and constructively as a team member among multiple departments, as well as with students, employees, and other members of the community.

· Be a well-organized with excellent customer service skills.

 

Required Personal Qualities

It is expected that the Accounting Assistant will:

· Sign and live by the Academy’s Lifestyle Statement as a condition for employment and continued employment in this ministry.

· Have the spiritual maturity, academic ability, and personal leadership qualities to “train a child in the way he should go” (Prov. 22:6, NIV).

· Be an enthusiastic visionary, an encourager, and a self-starter.

· Interact effectively with staff, parents, volunteers, and children.

· Understand the importance of discernment, discretion, and confidentiality in the operation of the Academy.

· Be committed to Christian education as evidenced by the enrollment of his or her own K-12 school-age children in PVCA.

· Respectfully submit and be loyal to constituted authority.

 

Essential Job Functions

The Accounting Assistant will:

· Be responsible for the management of the PVCA’s billing and accounts receivable functions.

· Provide direct oversight of all billing, receipt, and recording of payments, collections, and assist with the internal student variable tuition program.

· Work in collaboration with Enrollment and Business Office personnel to analyze billing requirements and meet timelines and systems that are inclusive of those areas.

· Oversee the student refund process and security deposits to ensure compliance with policies.

· Develop and foster a customer service-oriented team environment.

· Manage all areas of communications from the Bursar’s Office, including electronic and published materials.

· Track and analyze Accounts Receivable Aging Balances, and support the Business Office in collection efforts.

· Oversee accurate and timely financial reporting and reconciliation activities as they pertain to the Bursar functions, monthly account reconciliations, preparation of audit work-papers, and other reporting as required.

· Identify operational efficiencies and current available technology in order to streamline processes and create efficiencies.

· Process accounts payable invoices in a timely manner, ensuring accurate coding, entry and filing of all related documents.

· Maintain W-9 files and prepare year end 1099’s accurately and timely.

· Manage all areas of communication with Academy vendors and staff as related to payment processing.

· Be responsible for ensuring completion and accuracy of both accounts payable and accounts receivable functions.

· Process journal entries related to month-end and year-end accounting and prepare monthly reconciliations as required.

· Support the preparation of the annual audit in terms of schedules and data testing.

· Undertake special projects as assigned.

 

General:

The Accounting Assistant shall assume all mutually agreed upon responsibilities assigned by the Operations Director.

 

We are currently accepting applications for a part-time adjustment counselor.  Please send your resume to Laura Duff at lduff@pvcama.org. For more information, call the main office Monday – Friday, 9:00AM-3:00 PM.

 

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We are currently accepting applications for Substitute Teachers. Please complete the Application for Substitute Teacher and return it to Mr. Timothy Duff, Headmaster.